Our Package Options

Still looking for a few remaining vendors and are struggling to bring all the details together?
We’ll point you in the right direction and be there throughout to make your day perfect!

Our Full Wedding Planning Package offers the best of our planning and coordination services. We’ll be with you from the beginning and we’ll see you through to the end of your wedding day!

Full Wedding Planning Package includes:

Initial consultation with the bride and groom, complimentary
1 hour phone consultation per week and unlimited email availability during business hours (9am-5pm)
At least 1 planning meeting per month between clients and planner until wedding day
Help to prepare and understand a budget
Prepare a schedule/timeline and checklists
Assist with site tours, selection and booking of ceremony and reception venues
Assist with selecting a décor color scheme, theme and style of the wedding
Answer etiquette questions
Help with finding, negotiating, and booking suitable vendors: Caterer, Florist, Baker, Musicians, Photographer, Rental Facilities, Videographer, Officiate, Transportation
Coordinate with vendors to ensure services/products are provided in a timely manner
Ongoing updates and consultation with clients about vendors services/products
Assist with the choosing of invitations
Assistance with tracking RSVP’s and who will be attending
Ceremony planning
Prepare itineraries to be provided to vendors
Final walk-through with client at venue month of the wedding
Final timelines prepared the month of the wedding
Final consultation with vendors the month of the wedding
Final meeting covering all details with client, the month of the wedding and the week prior to the wedding. This two hour planning meeting will include:
- Ceremony planning, processional, recessional, placement
- Preparation of rehearsal and wedding day itinerary as a timeline, provided to client and vendors
- Final walk-through with client at venue month of the wedding should (include florist if possible)
- Collection and inventory of wedding items to be setup on wedding day, such as candles, photographs, guest books, wedding favors, toasting glasses, serving sets, programs, seating cards, table numbers, etc.

One Month Prior to Wedding Day

Wedding Coordinator will meet with bride and groom at venue, review venue setup. Go over any arrangements the couple has previously made with vendors, review timeline and wedding party schedules. Make sure that all vendors have address of ceremony and reception locations and The Wedding Coordinator contact information.

Please Note: A day-of-coordinator will not re-negotiate any terms in contracts with vendors at this time, or at any other time prior to, during, or after your wedding day. All agreements should be finalized prior to the wedding.

Rehearsal

Work with officiator to choreograph wedding ceremony, processional and recessional
Alert wedding party as to where they need to be the following day, and at what time

Pre-Ceremony

Set up programs and other ceremony items i.e. guest book, unity candles
Make sure photographer arrives on time and has a “must shoot” list
Ensure that bridal bouquet and wedding party flowers have arrived
Distribute personal flowers to wedding party
Make wedding party aware of any last minute details

Ceremony

Ensure that ushers/groomsmen are ready to pass out programs
Ensure that ceremony musicians have arrived and direct them as to where to set up
Alert ushers/groomsmen as to when to begin escorting guests to their seats
Act as a liaison with the officiator and the start of the ceremony
Communicate with bride and groom how long before the start of the ceremony
Line up the bridal party for their entrances down the aisle
Cue ceremony musicians when bridal party is ready to begin processional
Gather family and friends for after ceremony photos

Prior to Reception

Greet vendors and instruct them where to set up; wedding band, florist, caterer, and wedding cake
Ensure that tent and lighting are set up properly and troubleshoot as needed
Make sure reception flowers/décor is set up all with my personal touch and design
Ensure escort cards are arranged properly
Set up guest book and pen, champagne flutes, cake cutting utensils
Along with catering staff ensure table numbers/names and menu cards in place
Meet with catering staff to confirm food timeline and any guest with food allergies
Set up amenities baskets, hand towels etc. in bathroom

Reception

Ensure proper flow of cocktail hour
Look over dining tables and make sure they are set up properly
Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour
Help guests locate their escort cards and dining tables
Coordinate bride and groom/wedding party introduction at reception
Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced
Cue band, photographer and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances
Cue best man and father of the bride when they are about to be announced for toasts
Alert catering staff to pour champagne just before the toasts
Be aware of timing of catering service and make sure people are served promptly
Distribute final payments/gratuities to vendors at the end of the evening
Prevent and fix any problems that may arise during your event
Set up favor table towards the end of the evening
Ensure gifts/cards, miscellaneous ceremony and reception items are ready to be taken to a family members car at the end of the night
Coordinate reception departure

When a bride and groom want to do the planning themselves but when it comes to their wedding day, they want to enjoy their own wedding day and need a professional to coordinate every detail to execute all of their hard work!

Day Of Wedding Coordinator Package includes: